Subscription & Maintenance

Contracts Management

Existing Workflow

•

Sell and Invoice Customer 

for software module, 

granule, subscription...etc. 

•

Manually maintain renewal 

dates and fees in Excel

•

Manually create Sales 

Invoice to bill customer 

when fees are due

•

Manually update Excel for 

next renewal date

New Workflow

•

Sell and Invoice Customer 

for software module, 

granule, subscription...etc. 

•

SMFee Billing app will 

automatically create 

SMFee Contracts

•

Run monthly process to 

create invoices for SMFee

Contracts due

•

SMFee Contract 

automatically updated for 

next renewal date

Manual billing
for renewal fees

Automatic billing

for renewal fees

Benefits of the app include the following;

•

Higher renewal rates

•

Timely renewals 

•

Improved cash flow

•

Support for Sales Tax and VAT Tax where applicable

•

Acumens SMFee Billing is available for all versions of Microsoft Dynamics 

Business Central and Microsoft Dynamics NAV.

•

With a purchase of Acumens ePayments, the Partner can store credit cards on 

file for SMFee Contracts and charge the fees due automatically.

•

Low-cost upgrade service is available with purchase of the app for partner 

databases only.

Existing Workflow

•

Partner waits for ISV 

invoice for end user 

renewal fees

•

Partner creates an invoice 

to bill end user

•

Partner remits net of 

commission to ISV

New Workflow

•

SMFee Contract 

automatically created when 

partner sells module, 

granule, subscription...etc.

•

Partner runs a monthly 

batch process to invoice all 

renewal fees due

•

Partner remits net of 

commission to ISV

Billing is ISV driven

Billing is partner driven

Automated Recurring Billing Software for Business Central

Managing software maintenance fees and recurring module renewals manually drains administrative resources. Deploying automated recurring billing software directly within Microsoft Dynamics 365 Business Central eliminates manual tracking and accelerates cash flow.

Acumens SMFee Billing automates software contract generation, tracks renewal dates, and processes monthly batch invoices without relying on complex spreadsheets. Partnering with Acumens ePayments enables secure credit card storage on file for automated fee processing.

To review complementary system modules and custom extension capabilities, explore our guide on Acumens History Management.

Comparing Renewal Workflows: Manual vs. Automated

Transitioning from traditional spreadsheet tracking to automated recurring billing software modernizes your entire financial administration. Review the workflow transformation below:

To examine official Microsoft Business Central billing extension standards and integration rules, visit the Microsoft Dynamics 365 Business Central Documentation.

Partner-Driven vs. ISV-Driven Billing Models

Modernizing your renewal operations through specialized automated recurring billing software allows partners and ISVs to streamline revenue collection effortlessly:

• Streamlined Partner Billing: SMFee Contracts generate automatically when partners sell modules, granules, or subscriptions.
• Automated Batch Processing: Partners execute a single monthly batch process to invoice all renewal fees due across their customer base.
• Integrated Commission Remittance: Simplifies net-of-commission remittances back to ISVs with complete reporting transparency.

Key Operational Benefits of SMFee Billing

Implementing dedicated automated recurring billing software protects profitability while improving client retention rates. Eliminating billing delays ensures steady, predictable recurring revenue streams.

Our solution provides distinct financial and operational advantages for growing enterprise operations:

• Higher Renewal Rates: Automated notifications and instant contract generation prevent accidental subscription lapses.
• Improved Cash Flow: Charging cards on file through Acumens ePayments reduces accounts receivable delays significantly.
• Tax Compliance Support: Full native support for US Sales Tax and VAT calculation rules where applicable.
• Universal Version Support: Available across all versions of Microsoft Dynamics Business Central and legacy Dynamics NAV.

Accelerating Cash Flow Through Automation

Deploying specialized billing tools empowers accounting departments to focus on high-value financial management instead of routine invoice entry. Automated batch processing ensures zero billable renewal fees are ever overlooked.

Lowering administrative overhead protects your bottom line while delivering a frictionless billing experience for end-user clients. Storing credentials securely guarantees total payment card industry compliance.

Low-cost upgrade services are available with the app purchase for partner databases, making implementation fast and affordable.

Evaluating your recurring billing workflow takes only a few minutes. Contact our solution engineering team today to automate your subscription management.

Centralizing subscription billing inside your core ERP system ensures total operational control. It provides real-time financial diagnostic metrics that allow executive leadership to forecast annual recurring revenue accurately.

Phased Deployment and Go-Live Roadmap

Integrating custom renewal modules requires zero operational downtime. Our solution architects handle sandbox configuration, contract testing, and staff onboarding prior to production deployment.

Testing batch generation passes in staging environments guarantees current accounting routines remain completely uninterrupted.

By upgrading your billing infrastructure today, your organization gains reliable recurring cash flow, reduced administrative friction, and total subscription accuracy.

Our dedicated technical team provides continuous support throughout setup and deployment, ensuring a seamless transition to automated renewal billing.

Initiating your automated billing evaluation is fast and straightforward. Reach out to our specialized Business Central architects today to modernize your subscription workflows.